Remember here to be specific! Skills-What particular skills are required to be able to perform the job? Under each heading write 2 or 3 bullet points. Within the job description and person specification criteria are usually flagged ‘essential' or 'desirable'. Very often the simplest questions can cause angst. . Desirable. A well written position description will ensure that the person specification covers off all of the necessary information accurately and completely. Match Your Skills to the Person Specification Completing job application forms can be a long and boring process, especially if you are applying for several jobs at once. This may include at least 5 years experience working on the tools within the plumbing industry or at least 3 years working in a face to face customer service role in a fast paced environment. Be really honest with yourself when you look at it. The person specification should be divided into essential and desirable criteria. Go back to the list, or spider diagram, you did as a starting point and think of different examples for different sections of the PS. Person Specification: The applicant will need to be well-presented, remaining professional at all times and take punctuality seriously. This is the number one question, completely predictable and you must not … It was really helpful. A job specification outlines specific traits a person needs to do the job. The person specification is a description of the qualifications, skills, experience, knowledge and other attributes (selection criteria) which a candidate must possess to perform the job duties. Tell me about yourself? It’s not a strong answer. I like listing my experience against the criteria but if you’re more of a visual thinker perhaps a spider diagram would work better for you? Thanks for your comment, generally at graduate level you would try to keep to one page with one example of each competency required. For example a Bachelor’s Degree in a particular field. Favourite answer The application should have come with a "person specification". Person Specification - Receptionist. This may include any particular trade qualifications or education required for the role. You save the assessor from flicking back through your application to find the relevant attributes. Once you’ve found it, here’s how to use it to make sure you get an interview for the job. This is only if applicable but for some roles such as painters they need to be able to lift furniture within the client’s home-therefore need to be physically fit and able to lift. Typically, that includes the qualifications, skills and personal traits you need to be successful. JOB TITLE: RECEPTIONIST RECRUITING MANAGER: Practice Manager DATE: 04.07.16 QUALIFICATIONS Essential. Good luck! A person specification is a description of the qualifications, skills, experience, knowledge and other attributes which a candidate must possess to perform the duties of the job. Please list your proficiencies, qualities, attributes and experiences that you may contribute to your … You’ll see you don’t always need specific qualifications or experience, but you will need to be able to demonstrate certain personal qualities. Examples of the Best Answers My years of experience have prepared me well for this position. In addition, these can also cover the development of the Job Description, Person Specification, Application Form, Job Profile and Advertisement right through to the conduct of the interview itself. Can't think of anything specific, other than I always go about work with this mindset. For example a Business Development Manager would need to be a relationship builder, a networker, and a strategic planner. A person specification states the minimum set of capabilities a person (the new recruit) needs to have in order for them to be appointed into a position. Using a list of headings (as below) is a good way to start in creating this document. Essential criteria: Ability to work effectively in a team. Change ), You are commenting using your Facebook account. In either section, you might find a mix of specific qualifications or experience, along with less tangible attributes such as the ability to work well in a team, or under your own initiative. The personnel specification refers to a description of the qualifications, skills, knowledge, experience along with other attributes under the selection criteria which must be possessed by the candidates to perform the job duties. Is this good or bad? Person Specification: Social Worker (M1) Essential Criteria Desirable Criteria Qualifications and CPD Qualified Social Worker registered with Health & Care Professions Council (HCPC) Relevant specialist post qualifying and or post graduate training Actively undertakes a specialist role e.g AMHP, BIA or Practice Educator or agreement Sorry, your blog cannot share posts by email. ( Log Out / Qualifications- What particular qualifications are required for this role? Physical-What (if any) physical skills are required to be able to perform the job? You’ll use it to create your advert, then again during short-listing and the interview process. A person specification could be the answer to your recruitment woes. Sample answer 1: I am a highly motivated, result-oriented individual, willing to go an extra mile to reach goals and learn along the way. I saw on your job description that this person you hire will manage 4-5 projects, and will also have the chance to train a team of their own in the future and get into direct management. Don’t just assume that because you’ve already laboriously uploaded all your educational attainments (back to GCSE) elsewhere in the application, you don’t need to deal with this. Once you’ve identified your relevant attributes I would start at the top of the PS and deal with each point in turn. The following two tabs change content below. I would bring these team working skills to your post”. How to make the employer interview you. At one point I realised that the publicity officer was struggling to juggle academic work and publicity, I offered to help with the social media and at the next committee meeting raised the inequity of committee members workloads with the committee generally, this led to a discussion of workloads and agreement that several others would help with discreet aspects of marketing under the supervision of our publicity officer. It will also help people This may include things such as their level of personal presentation and grooming as well as their personality characteristics such as their level of self motivation, polite and courteous, and empathetic etc. Example answer: I'm a driven person who works hard to attain my goals. You shouldn’t lie in order to fit the bill, but you should make sure you clearly demonstrate how well suited you are to the role. Job Description and person specification Essay Sample. However, it is vital that you use the application form and covering letter to show that you are the ideal person for the job. Experience-What particular experience is considered to be an essential minimum requirement for the successful applicant in order for them to be able to perform the role? You won’t get made redundant with these skills. Using the examples from the previous section, we will now consider what you should – and should not – do when designing your own job description and person specification. Competencies are the specific capabilities that are required for the person to be able to succeed in their role. Change ), You are commenting using your Twitter account. Tanya Gray highly driven individual, passionate about helping business owners understand and enjoy the recruitment process. A job specification is a detailed description of the role, including all responsibilities, objectives and requirements. A person specification states the minimum set of capabilities a person (the new recruit) needs to have in order for them to be appointed into a position. ( Log Out / Use the person specification to do this. At university I was on the executive committee of the debating society. Answer Example #3 “Right now, I’m looking for more leadership, since I’ve been in my current position for 4 years managing projects across our department. Newsflash – Starting-Out Wage Legislation, A Person Specification is your tool for attracting and identifying candidates with the right attitude, Employer Accreditation for Skilled Migrant Recruitment, Frequently Asked Questions – Migrant Recruitment, Employer Tips for International Recruitment. The person specification is an important tool in the recruitment and selection process. You need to be less worried about the desirable criteria – although if you do not have any you might feel concerned that your application may not succeed. Better? I discussed possible speakers with other committee members before making approaches to those speakers. How would it be scored? For each give a specific example of where you have developed the skill/knowledge in question. That answer isn’t going to give you a score at the top end of a range but it will give you some marks. And of course I have demonstrated empathy and maturity, but can I come up with a specific example, other than 'I am nice, and caring, and I listen to people'? 1 A template for an employer to set out the criteria they're looking for in a potential employee. The primary use of the person specification document is to assist in the recruitment and selection of a new employee.. If, for example, you are a PG student and a job asks for experience with grant applications and you haven’t made any, then think laterally. Before you start, read the job description, person specification and any other information you have been sent. The job description will give you a good idea whether or not you think you would like to do the job, and the person specification … You must ensure that this document is specific and lists the minimum person requirements necessary for the applicant to be appointed to the role. The job specification is a ‘blueprint’ for the role that you will be required to perform whilst working as a Train Driver. However, it gives no indication of the actual role that the individual took in the team, or of how that effective team working happened. Don’t refer to the same evidence to meet more than one of the criteria. Click here for our free Competency Based Interview Questions and Answers pdf – yours to download and keep. Make it as easy as you can. The job description should be succinct and clear. These specifications are generally derived from the job description and form the foundation for the recruitment process. The employer is almost certainly having to read a lot of applications, he/she does not want to go round in circles in one application. If this is the case then I would recommend trying to match the key requirements of the person specification and the job description. For example, my last job involved meeting specific targets on a daily basis, which I managed and sometimes surpassed while gaining better and effective means of improving the achievement of those goals. Change ), You are commenting using your Google account. In order to answer the person specification, either give them a specific example, or give them an overview of your past working life, which shows what they're asking for. The specification should be derived from the job description and forms the … They will have excellent communicate skills with consideration to peoples’ individual needs at all levels. Aim to cover all 'essential' requirements and as many 'desirable' require… Good standard of general education ( Standard Grade Mathematics or Equivalent ( Standard Grade English or Equivalent ( NVQ in Customer Service or Administration ( EXPERIENCE Essential. You might be able to use this as an example of quick thinking, resourcefulness or even observation but, of itself, this is not likely to be that relevant to a graduate role. Change ). If possible, make the examples directly relevant to the tasks listed in the job description. “I held the post of speaker secretary for the university debating society. It demonstrates an understanding of teamwork and talks about a situation when teamwork would have been required. Try not to leave any points unaddressed. Again this is going to save the assessor time and make him or her more predisposed to give you a higher mark where there is any element of discretion. This can include speaking a second language, typing skills, computing skills, negotiation skills, etc. Then you made a grant application. “I am experienced and effective when working in teams. Competencies-What competencies are required to be able to perform the role? Typically an employer will be scoring applications with reference to the PS. Please do not include any personal details, for example email address or phone number. Job description. If so, work it in, perhaps at the end after you have answered the PS. Enter your email address to follow this blog and receive notifications of new posts by email. I think it can be helpful to do this on a piece of paper first. Did you get a grant from somewhere for those PG studies? Employers’ requirements and how to meet them! Yes? It’s important to look for this; it may be tucked away in the depths of an application pack. It is important to write effective job descriptions and person specifications. Fill in your details below or click an icon to log in: You are commenting using your WordPress.com account. Post was not sent - check your email addresses! Thanks for the fantastic article. Those are positives. For example, numeracy, team worker etc. The person specification works hand in hand with the position description and the content in the person specification needs to be derived from the position description. It makes sure you have the correct criteria (conditions) to help you choose the best person for the job. Looking at a person spec? This shows how the individual worked in a team and displays genuine teamwork, we know what steps he/she took personally but it links throughout to the team. The Person Specification is your best indication of exactly what the recruiter is looking for. I would then recommend moving on to deal with each section in order as it comes. How do I answer this without just saying 'yes'? Just one question : is there a limit to the number of pages when it comes to answering the PS? If, on the other hand, it is not relevant to anything requested you need to think very carefully about whether you can bear to leave it out. ( Log Out / So development means: what administrative systems have you created and put in place? This should be used in the short-listing process to distinguish between candidates. Do we only give one example or do we state all important experience to make our case stronger and score higher marks? While a job description and person specification are not legal requirements, they will save you time in the long run. An example might be: Quite simply the applicants with the highest scores will be invited to interview. Can you give me a generic answer that I can tailor? “I am experienced and effective when working in teams. If this transparent process is being adopted it won’t matter what networking you’ve done or how nice you are. Often the PS will break down the requirements for a candidate for a job into “essential” and “desirable”. It is a key tool in creating job advertisements, and most importantly, to confirm the criteria and suitability in which the applicant will be judged upon. Many jobs will be advertised with a person specification (“PS”) which will set out the attributes, skills and experience an employer is looking for. No. For example, if you’re applying for a team management position and the job description highlights the company’s drive to facilitate cross-department communication, you might share your ability to bring people together around a common goal and create drive in a group setting. Person specification template File Person-specification.odt 6KB. Making yourself employable as an International Student. http://www.how2become.co.uk - An example of a person specification and how to understand it before you apply for a job or career. You need to work through the person specification mapping your skills and experience to the requirements. Desirable Once you've analysed a job advertisement, and decided to make an application, it’s time to dig down into the detail. Person specification – What we need from you? A person specification covers off on the experience, qualifications, skills, knowledge, abilities, personal attributes, physical qualities, behaviours and competencies that are required for a person to be appointed into the role. The employer assessor is likely to have a sheet which lists the key attributes and allows for a score of perhaps 1 to 5, to reflect the level of success achieved by the applicant against each requirement in the answer. Usually, the job specification follows the job description, which describes the … “I understand how important reliable data and analysis is to investment de… You should try and extract keywords and phrases from the person specification and job description and duplicate these in your answers to the application form questions. ( Log Out / Does it relate to anything there? The following suggestion relates to finance or business graduate applying for a position with a financial organisation. The primary use of the person specification document is to assist in the recruitment and selection of a new employee. Yes! This list can be endless but it is key to focus on the main skills required. The position description is a document covering off the duties and responsibilities required to be carried out by the job holder which relate back to key accountabilities on the job. Hello If you are really keen to talk about something in your application, but it does not link to anything in the PS then look back more generally at the job application pack. You mentioned that customer service is a big part of this job; I spent three years working in a high-volume call center, answering customer calls, and identifying solutions. Personal Attributes-What personal attributes are required to be able to perform the role? We had to organise debates, fix venues, invite speakers, and promote attendance among students.”. Generally never repeat yourself on an application form. The requirement for certain educational qualifications might come first. Throughout the application process, you should aim to demonstrate evidence of the skills and qualities specified in the job description and person specification. Commenting using your WordPress.com account ve done or how nice you are: //www.how2become.co.uk an... 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